FWSU Business Manager
(802) 370-3113 ext. 101
PARENTS & COMMUNITY
Student Transportation Services
Bid Procedures & Proposal Guidelines
The Franklin West Supervisory Union reserves the right to reject any and all bids, or accept a bid for
other than the low bid, if it is deemed by the Board of Directors to be in the best interest of the
Supervisory Union. You are requested to bid a three year proposal
Transportation for special education, co-curricular activities and field trips fluctuates. Please bid a per
mile and/or per hour rate for these services. Please see information on an estimated number of annual trips
further on in this RFP. You may bid a separate rate for Type l and Type ll vehicles.
You may include a consumer price index clause as an addendum to your bid price.
Franklin West Supervisory Union intends to purchase fuel directly from the vendor, so the bid should
not include any provisions for a base cost of fuel, or a fuel escalator.
The successful bidder must comply with all federal and/or state regulations governing liability
insurance for school buses in particular, and public bus companies in general (no less than $10,000,000
bodily and liability/property damage). A certificate must be filed with the Supervisory Union. The
contractor further agrees to fully indemnify and hold harmless the Supervisory Union, affiliated School
Districts, its agents or employees under this agreement. The Supervisory Union will be named on the
policy as far as its interests lie. Any insurance escalation clause must be a part of your bid document.
All bids must be delivered to, or received by Randall Morton, business manager, at:
4497 Highbridge Road
Fairfax, VT 05454
before 11:30 AM on December 13, 2023. Bids will be open at the Franklin West Supervisory Union at the above address at that time.
Please include three letters of reference with your bid, including at least two from school district representatives.
All buses must be equipped with two-way radios
Adequate backup units available at all times in case of breakdowns.
A dispatcher with a designated phone line must be available for use by School Administration during route times.
At least one bus for each school district must be equipped with a wheelchair lift.
Field trip notification procedures and timelines must be indicated if you require specific arrangements.
The Contractor must provide routing and scheduling assistance.
The Contractor will participate in the early morning winter road reviews.
The Contractor will supervise two state-required bus evacuation drills.
The Supervisory Union agrees to provide adequate and timely notice of any changes in the
number or length of bus routes and bus pick up points and reserves the right to change, modify, or
adjust time schedules or routes.
The Supervisory Union reserves the right to decide when bus transportation must be curtailed or canceled due to school closings and/or weather.
The Contractor will enforce each school district’s school bus disciplinary policies in effect during the term of this contract.
The highest degree of professionalism will be expected from all drivers. The Administration reserves the right to direct the contractor to reassign any bus driver whose conduct is questionable or who does not represent the values being instilled by the school system.
All drivers’ qualifications and practices must comply with state and federal regulations. All
drivers, including substitutes, must have completed the fingerprint check process at Franklin West
Supervisory Union before they are assigned to drive any bus within the supervisory union.
Buses must be 71 passenger units.
No bus used on a daily basis shall be more than seven years old.
A bus mechanic must be employed to respond to emergency needs as well as regular
Transportation payments shall be made in ten installments.
All bus drivers and/or coordinators should maintain regular contact with School Administration
so minor problems do not escalate into major ones.
Mileage for the 2022-2023 School Year
Bellows Free Academy Fairfax
Student Days: 178
FY24 Estimated Annual Miles for Daily Routes*
Estimated annual mileage for daily runs: 106,620
*These daily runs are currently operated with 5 buses; 4 of which make two runs in the morning and two runs in the afternoon, while 1 bus makes one run in the morning and one in the afternoon. We are looking to add capacity and reorganize routes and stops in order for each bus to only have one morning run and one afternoon run.
BFA Fairfax participates in numerous sporting events throughout the year. Using FY23 as a reference, we ran the following:
Fall: 45 away trips
Winter: 52 away trips
Spring: 50 away trips
Total estimated number of away sporting events is 150 per year. During each season, there are approximately 12 instances where more than one bus is needed at the same time. Mileage varies from 10 to 100 miles per trip.
Technical Center Runs
BFA Fairfax sends students to the following locations:
Burlington Tech Center
2,052 miles per quarter
50 miles two times per day
1.75 hours per trip
Center for Technology, Essex
787 miles per quarter
33 miles one time per day
1.75 hours per trip
Northwest Career & Technical Center (St Albans)
2,302 miles per quarter
25 miles four times per day
1.00 hours per trip
Special Education Runs
Special education transportation needs can vary greatly. We are currently sending students to two locations in passenger vehicles:
33 miles one time per day
1.00 hours per day
53 miles two times per day
1.25 hours per trip
Starting with the 2024-2025 school year, we are looking for a contracted transportation company to work with the administration in consolidating stops and streamlining routes in order to run 6 or 7 buses. Please price bid with the variability of the number of buses taken into consideration.